Preparation of the Papers for the International Journal of Optics and Photonics (IJOP)

F. A. Author1 a, S. B. Author2 b, and T. C. Author3 a

a Department of Physics, University of ?, City?, Country?

b Quantum Optics Group, Department of Physics, University of ?, City?, Country?

Abstract— These instructions give you guidelines for preparing papers for International Journal of Optics and Photonics (IJOP). Use this document as a template if you are using MS-Word 6.0 or later versions. Otherwise, use this document as an instruction set. Copy from this file or define all the paragraphs and section styles in your file and select appropriate style for different parts of your paper. Define all the symbols used in the abstract. Do not cite references in the abstract. Do not delete the blank line(s) immediately above or below the paragraphs.

Keywords: Please write 4-10 keywords or phrases in alphabetical order, separated by commas.

Introduction

This document is a template for Microsoft Word versions 6.0 (2003). If you are preparing a manuscript for International Journal of Optics and Photonics (IJOP), download this electronic file named:
IJOP_Paper_Template.dot, from the Journal site http://www.ijop.ir. At the moment, there is not possibility for accepting papers in word processors other than MS-Word-2003.

You can use this file as a template and type your manuscript in it. You can copy the texts from another document and paste to the corresponding place of this file. All the sections, titles, captions, etc have special format Styles. For example, the style of the paper title, authors names and affiliations, abstract, keywords, body text, etc. are defined and given in Table 1. If you type in this file, all the styles will be selected automatically. If any style is changed, you can use markup styles from the pull-down style menu at the left of the Formatting Toolbar at the top of your Word window.

You can copy all the styles from this file to your manuscript. To copy the styles from this file to your own document, follow the steps:
Tools ( Templates and Add-ins ( Organizer… (Left box file is this file) ( Close the right box file and open your own file ( Select all the lines of the left box Styles (Click on the first line, keep Ctrl Shift and click on the last line of this box) ( Copy ( Save All. Then you will have all the pre-defined IJOP styles in your document.

Table 1 Styles of different parts of the manuscript

Manuscript part	Style
Title	Title
Authors names and affiliations	Authors
Abstract	Abstract
Keywords	Keywords
Body text	Body
Main sections Title	I. Heading 1
Subsections Title	A. Heading 2
Figures	Figure
Figure Captions	Figure Caption
Table Heading	Table Heading
Appendix, Acknowledgment, and References Title	Reference Title
References	[1] References

If you check the style of each part of this file, you can click on that part of your own manuscript and select the same style from the Style Menu. The style will adjust your fonts and line spacing. Do not change the font sizes or line spacing to squeeze more text into a limited number of pages.

To insert images in the MS-Word file, position the cursor at the insertion point and either use:
Insert ( Picture ( From File ( find the image file, or copy the image to the Windows clipboard and then paste to your file. The format style of the figure must be Figure.

Check the format of your manuscript to be exactly the same as this template file. Check the spelling of the file to remove any red underlines that indicate spelling errors. Also, read carefully the file to remove any mistake caused by common spelling words, such as to, two, and too. When your manuscript is completed, save it as an MS-Word file with extension ".doc." You can print your MS-Word file to Adobe pdf to create and save the pdf file required for the submission.

Procedure for Paper Submission

Submission

Please submit your manuscript electronically in the Journal site http://www.ijop.ir. You have to register first and then submit it step by step by giving all information required. Incomplete submission or lack of any required information may postpone the publication of your paper.

Final Stage

If your paper has been accepted, send your final revised version according to this two-column format, including figures and tables, electronically to info-ijop@ijop.ir . For large files, compress files using Pkzip, Winzip or WinRar.

Designate one author as the “corresponding author.” This is the author for journal communication. Proof files will be sent to the corresponding author only. Please send the "annotated proof file" or your "IJOP corrections file" to info-ijop@ijop.ir.

Figures, Photograph, and Tables

You have to have exact control over the appearance of your figures to prepare electronic image files.

If you have a scanner, scan the figure and save it in the jpg format. High-contrast color figures should be prepared with 200-300 dpi resolution and saved with no compression. The width of the figures must be up to 75mm (5mm less than one-column width).

Experienced computer users can convert figures and tables from their original format to TIFF. Some useful image converters are Adobe Photoshop, Corel Draw, and Microsoft Photo Editor. No matter how you convert your images, it is a good idea to print the TIFF files to make sure nothing was lost in the conversion.

As shown in Table 1, the tables must be prepared in MS-Word-2003. Use horizontal lines but no vertical lines. Check spelling of the table to remove any red underlines that indicate spelling errors.

All tables and figures should be created or embedded in your document. Place "figure captions" below the figures and "table heading" above the tables. If your figure has two parts, include the labels “(a)” and “(b)” as part of the artwork. Try to place all parts of the tables and their headings, and figures and their captions in one column. The figure and table size must be 5mm less than the column width, which is 80mm.

The figures' layout should be "In line with text". To do this, follow the steps:
Right click on the figure ( Format picture ( Layout (click on "In line with text"). With the same method you can change the size of your figures in Size.

The method of inserting large figures and tables in your document, is explained in Section III.

Please verify that the figures and tables you mention in the text actually exist. Please refer to all the figures in the file. Please do not include captions as part of the figures. Do not put borders around your figures. Use the abbreviation “Fig.” except at the beginning of a sentence. Do not abbreviate “Table.”

In some journal volume, due to the facility of the publishing sponsor, color printing of the figures may not be available. Therefore, modify the figures to be matched with color as well as gray scale printing.

Figure axis labels are often a source of confusion. Use words rather than symbols. Put units in parentheses after one or two space(s). As an example, as shown in Fig. 1, write the quantity “Magnetization{spaces}(A/m),” or “Magnetization{spaces}(A m(1),” not just “M{spaces} (A/m),” or "M{spaces} (A m(1).” Do not label axes only with units. Multipliers can be especially confusing. Write “Magnetization{spaces}(kA/m)” or “Magnetization{spaces}(103 A/m).” Do not write “Magnetization (A/m)(1000” because the reader would not know whether the axis label in Fig. 1 means 16000 A/m or 0.016 A/m. Figure labels and all writings must be legible and with proper font size.

References

Add citations' numbers consecutively in square brackets [1]. The sentence punctuation follows the brackets [2]. Multiple references [2], [3] are each numbered with separate brackets [1]–[3]. When citing a section in a book, please give the relevant page numbers [2]. In sentences, refer simply to the reference number, as in [3]. Do not use “Ref. [3]” or “reference [3]” except at the beginning of a sentence: “Reference [3] shows …” Type the reference list at the end of the paper using the “References” style.

Please note that the references at the end of this document are in the preferred referencing style. Give all authors’ names; do not use “et al.” for any number of authors. Use a space after authors' initials. Papers that have not been published should be cited as “unpublished” [4]. Papers that have been submitted for publication should be cited as “submitted for publication” [5]. Papers that have been accepted for publication, but not yet specified for an issue should be cited as “to be published” [6]. Please give affiliations and addresses for private communications [7].

Fig. 1 Magnetization Vs. applied field. Note that “Fig.” is abbreviated. It is good practice to explain the significance of the figure in the caption.

Capitalize only the first word in a reference paper title, except for proper nouns and element symbols. For papers published in translation journals, please give the English citation first, followed by the original foreign-language citation [8].

In this template, extra references for giving guidelines are added to the "Reference Section" without citation in the paper. Contrary to this template, all the references given in your paper "Reference Section" must be cited in the manuscript.

Copyright Form

An IJOP copyright form should accompany your final submission. You can get a pdf, html, or MS-Word version at:
http://www.ijop.ir/Copyright_Form. Authors are responsible for obtaining any security clearance.

Page Setup

In the Page Setup (from Bottom):
Preview is Whole document.
The Pages is Mirror margins.
The Orientation is Portrait.
The Top and Bottom margins are 24mm.
The Inside and Outside margins are 16mm.
The Gutter is 8mm.
The paper size is A4, not Letter.
The Headers and Footers are with:
( Different odd and even pages and
( Different first page.
The spaces from the edge of Header and Footer are 10mm and 12mm, respectively.

The paper has a Double column format:
Format ( Columns ( click on Two columns ( click on Equal column width, then Column width and Spacing must be 80mm and 10 mm, respectively.

In the case of large figures and tables, you need to put a section break:
Insert ( Break ( Section break (Continuous). Then change the format from standard Toolbar to Single column and insert the large figure or table. Again insert a new section break (Continuous), and change the format to Double column one.

Mathematics

Use the Microsoft 2003 or MathType Equation Editor for equations in your paper:
Insert ( Object ( Create New ( Microsoft or MathType Equation:

(1)

(2)

where , , , and are the electric and magnetic fields and flux densities, respectively.

All the parameters of the equation must be defined one by one. Be sure that the parameters in your equation have been defined with the same format (Italic, Bold, etc.), before the equation appears or immediately following it. Parameter T might refer to the temperature, but T is used for a vector or tensor. All vectors must appear regular and bold. To do so, it is better to select the vector and in style click on Vector-Matrix.

For numbering the equations, after creating the equation, close the editor and insert a tab after it and with the sign ( on the top of the left vertical ruler of the window, click on the horizontal ruler and drag it to the far right of the column. Type two parentheses, (). The equations' numbers can be added automatically:
Insert curser between two parentheses ( Insert ( Reference ( Caption ( Equation (( Exclude label from equation). The equation style is "Body" and its format must be the same as figures "In line with text".

Use parentheses to avoid ambiguities in denominators. Always use parentheses and brackets from the equation editor, and not the keyboard. The size of the parentheses and brackets of the Equation Editor vary with the parameters inside. Punctuate equations when they are part of a sentence, as in:

(3)

Refer to equations as Eq. (1), not “(1)” or “equation (1),” except at the beginning of a sentence: “Equation (1) is ... .”

Units

Use of SI (MKS) is preferred. In some cases such as Ǻ (e.g. for atomic scale thicknesses), cm–3 (e.g. for concentrations) or cm–3s–1 (e.g. for recombination rates) use of CGS is also allowed. However, avoid combining SI and CGS units, such as current in amperes and magnetic field in Oersteds. This often leads to confusion because equations do not balance dimensionally. If you must use mixed units, clearly state the units for each quantity in an equation.

Helpful Hints

Abbreviations and Acronyms

Define abbreviations and acronyms the first time they are used in the text, even after they have already been defined in the abstract. Abbreviations such as IJOP, ISI, AC, and DC do not need to be defined. Abbreviations that incorporate periods do not need to have spaces, such as “C.N.R.S,” but with spaces “C. N. R. S,” is also correct. Do not use abbreviations in the title unless they are unavoidable (for example, “IJOP” in the title of this Template).

Other Recommendations

Use one space after periods and colons. Hyphenate complex modifiers: “zero-field-cooled magnetization.” Avoid dangling participles, such as, “Using Eq. (1), the potential was calculated.” [It is not clear who or what used Eq. (1).] Write instead, “The potential was calculated by using Eq. (1),” or “Using Eq. (1), we calculated the potential.”

Use a zero before decimal points: “0.25,” not “.25.” Use “cm3,” not “cc.” Indicate sample dimensions as “0.1μm(0.2μm,” not “0.1(0.2 μm2.” The abbreviation for “seconds” is “S,” not “sec.” Do not mix complete spellings and abbreviations of units: use “A/m2” or “Ampers per square meter,” not “Ampers/m2.” When expressing a range of values, write “7 to 9” or “7-9,” not “7~9.”

A parenthetical statement at the end of a sentence is punctuated outside of the closing parenthesis (like this). (A parenthetical sentence in other places is punctuated within the parentheses,) The periods and commas are within quotation marks, like “this period.” or “this comma,” Other punctuations are outside like “outside”! Avoid contractions; for example, write “do not” instead of “don’t.” The serial comma is preferred: “A, B, and C” instead of “A, B and C.”

Some Common Mistakes

The words “data” and "phenomena", are plurals, the singulars are respectively datum and phenomenon. The subscript for the permeability of vacuum µ0 is zero, not a lowercase letter “o.” Use the word “micrometer” or symbol “μm” instead of “micron.” A graph within a graph is an “inset,” not an “insert.” The word “alternatively” is preferred to the word “alternately” (unless you really mean something that alternates). Use the word “whereas” instead of “while” (unless you are referring to simultaneous events). Do not use the word “essentially” to mean “approximately” or “effectively.” Do not use the word “issue” as a euphemism for “problem.” When compositions are not specified, separate chemical symbols by en-dashes; for example, “NiMn” indicates the intermetallic compound Ni0.5Mn0.5 whereas “Ni–Mn” indicates an alloy of some composition NixMn1-x.

Be aware of the different meanings of the homophones “affect” (usually a verb) and “effect” (usually a noun), “complement” and “compliment,” “discreet” and “discrete,” “principal” (e.g., “principal investigator”) and “principle” (e.g., “principle of measurement”). Do not confuse “imply” and “infer.”

Prefixes such as “non,” “sub,” “micro,” “multi,” and “ultra” are not independent words; they should be joined to the words they modify, usually without a hyphen. There is no period after the “et” in the Latin abbreviation “et al.” (It is also italicized). The abbreviation “i.e.,” means “that is,” and the abbreviation “e.g.,” means “for example” (these abbreviations are not italicized).

An excellent style manual and source of information for science writers is given in [9].

Editorial Policy

Do not submit a reworked version of a paper you have submitted or published elsewhere. Do not publish “preliminary” data or results. The submitting author is responsible for obtaining agreement of all co-authors and any consent required from sponsors before submitting a paper. IJOP strongly discourage courtesy authorship. It is the obligation of the authors to cite relevant prior work.

The paper will be peer reviewed by at least two expertise reviewers. The final decision will be made by the Journal Editorial Board.

Publication Principles

IJOP publishes scholarly articles of archival value as well as tutorial expositions and critical reviews of classical subjects and topics of current interest.

Authors should consider the following points:

Technical papers submitted for publication must advance the state of the knowledge and must cite relevant prior work. The authors are responsible for any plagiarism in their article. The IJOP Editorial Board strongly advisese the authors to avoid any type of probable plagiarism in their article.

The length of a submitted paper should be commensurate with the importance, or appropriate to the complexity, of the work. For example, an obvious extension of previously published work might not be appropriate for publication or might be adequately treated in just a few pages.

Authors must convince both peer reviewers and the Journal Editorial Board of the scientific and technical merit of the paper; the standards of proof are higher when extraordinary or unexpected results are reported.

Because replication is required for scientific progress, papers submitted for publication must provide sufficient information to allow readers to perform similar experiments or calculations and use the reported results. Although not everything need be disclosed, a paper must contain new, useable, and fully described information. For example, a specimen's chemical composition need not be reported if the main purpose of a paper is to introduce a new measurement technique. Authors expect to be challenged by reviewers if the results are not supported by adequate data and critical details.

Papers that describe ongoing work or announce the latest technical achievement, which are suitable for presentation at a professional conference, may not be appropriate for publication in IJOP.

Conclusion

A conclusion section is required. Although a conclusion may review the main points of the paper, do not replicate the abstract as the conclusion. A conclusion might elaborate on the importance of the work or suggest applications and extensions.

Appendix

Appendices, if needed, appear before the acknowledgment.

It is possible to copy one reference from this file and paste in the References section of your paper and write on it. Then add other references one by one by pressing enter at the end of the references.

Acknowledgment

The preferred spelling of the word “acknowledgment” in American English is without an “e” after the “g.” Use the singular heading even if you have many acknowledgments. Avoid expressions such as “One of us (S.B.A.) would like to thank ... .” Instead, write “S.B.A. thanks ... .”

References

G.O. Young, “Synthetic structure of industrial plastics (Book style with paper title and editor),”	in Plastics, 2nd ed. vol. 3, J. Peters, Ed. New York: McGraw-Hill, pp. 15–64, 1964.

W.-K. Chen, Linear Networks and Systems (Book style).	Belmont, CA: Wadsworth, pp. 123–135, 1993.

H. Poor, An Introduction to Signal Detection and Estimation, New York: Springer-Verlag, Ch. 4, 1985.

B. Smith, “An approach to graphs of linear forms (Unpublished work style),” unpublished.

E. H. Miller, “A note on reflector arrays (Accepted for publication),” IEEE Trans. Antennas Propagat., to be published.

J. Wang, “Fundamentals of erbium-doped fiber amplifiers arrays (Submitted for publication),” IEEE J. Quantum Electron., submitted for publication.

C. J. Kaufman, Rocky Mountain Research Lab., Boulder, CO, private communication, May 1995.

Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy studies on magneto-optical media and plastic substrate interfaces (Translation Journals style),” IEEE Transl. J. Magn.Jpn., vol. 2, pp. 740–741, Aug. 1987, [Dig. 9th Annu. Conf. Magnetics Japan, p. 301], 1982.

M. Young, The Techincal Writers Handbook, Mill Valley, CA: University Science, 1989.

J.U. Duncombe, “Infrared navigation—Part I: An assessment of feasibility (Periodical style),” IEEE Trans. Electron Devices, vol. ED-11, pp. 34–39, Jan. 1959.

S. Chen, B. Mulgrew, and P.M. Grant, “A clustering technique for digital communications channel equalization using radial basis function networks,” IEEE Trans. Neural Networks, Vol. 4, pp. 570–578, 1993.

R.W. Lucky, “Automatic equalization for digital communication,” Bell Syst. Tech. J., Vol. 44, pp. 547–588, 1965.

S.P. Bingulac, “On the compatibility of adaptive controllers (Published Conference Proceedings style),” in Proc. 4th Annu. Allerton Conf. Circuits and Systems Theory, New York, pp. 8–16, 1994.

G.R. Faulhaber, “Design of service systems with priority reservation,” IEEE Int. Conf. Commun. pp. 3–8, 1995.

W.D. Doyle, “Magnetization reversal in films with biaxial anisotropy,” Proc. INTERMAG Conf., pp. 2.2-1–2.2-6, 1987.

G.W. Juette and L.E. Zeffanella, “Radio noise currents n short sections on bundle conductors (Presented Conference Paper style),” presented at the IEEE Summer power Meet., Dallas, TX, June 22–27, Paper 90 SM 690-0 PWRS, 1990.

J.G. Kreifeldt, “An analysis of surface-detected EMG as an amplitude-modulated noise,” Int. Conf. Medicine and Biological Engineering, Chicago, II, 1989.

J. Williams, “Narrow-band analyzer (Thesis or Dissertation style),” Ph.D. dissertation, Dept. Elect. Eng., Harvard Univ., Cambridge, MA, 1993.

N. Kawasaki, “Parametric study of thermal and chemical nonequilibrium nozzle flow,” M.S. thesis, Dept. Electron. Eng., Osaka Univ., Osaka, Japan, 1993.

J. P. Wilkinson, “Nonlinear resonant circuit devices (Patent style),” U.S. Patent 3 624 12, July 16, 1990.

IEEE Criteria for Class IE Electric Systems (Standards style), IEEE Standard 308, 1969.

Letter Symbols for Quantities, ANSI Standard Y10.5-1968.

R. E. Haskell and C. T. Case, “Transient signal propagation in lossless isotropic plasmas (Report style),” USAF Cambridge Res. Lab., Cambridge, MA Rep. ARCRL-66-234 (II), vol. 2, 1994.

E. E. Reber, R. L. Michell, and C. J. Carter, “Oxygen absorption in the Earth’s atmosphere,” Aerospace Corp., Los Angeles, CA, Tech. Rep. TR-0200 (420-46)-3, Nov. 1988.

(Handbook style) Transmission Systems for Communications, 3rd ed., Western Electric Co., Winston-Salem, NC, pp. 44–60, 1985.

Motorola Semiconductor Data Manual, Motorola Semiconductor Products Inc., Phoenix, AZ, 1989.

(Basic Book/Monograph Online Sources), J. Jones. (1991, May 10). Networks (2nd ed.) [Online]. Available: http://www.atm.com.

(Journal Online Sources style), R.J. Vidmar. (1992, August). On the use of atmospheric plasmas as electromagnetic reflectors. IEEE Trans. Plasma Sci. [Online]. 21 (3). pp. 876—880. Available:	http://www.halcyon.com/pub/journals/ 21ps03-vidmar.

Author1 Biography

All authors may include biographies at the end of regular papers. The first paragraph may contain a place and/or date of birth, respectively. Next, the author’s educational background is listed. The degrees should be listed with type of degree, field of study, institution, city, state or country, and the year that the degree was earned. The author’s major field of study should be lower-cased.

The second paragraph uses the pronoun of the person (he or she) and not the author’s last name. It lists work experience, including summer and fellowship jobs. Job titles are capitalized. The current job must have a location; previous positions may be listed without ones. Information concerning previous publications may be included. Try not to list more than three books or published articles. The format for listing publishers of a book within the biography is: title of book (city, state: publisher name, year) similar to a reference. Current and previous research interests end the paragraph.

The third paragraph begins with the author’s title and last name (e.g., Dr. Smith, Prof. Jones, Ms. Hunter). List any memberships in professional societies. Finally, list any awards. If a photograph is provided, the biography will be indented around it. The photograph is placed at the top left of the biography. Personal hobbies should be deleted from the biography.

Author2 Biography

Author3 Biography

For alignment of the last page columns, insert a section break (Continuous) at the end of manuscript.

Authors name	Article Title

International Journal of Optics and Photonics (IJOP)	Vol. ?, No. ?, ?????, 20??

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3

1

Authors' names	Article Title

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IEEE Transactions on Magnetics

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2012-07-30

IEEE