Preparation of the Papers for the International Journal of Optics and Photonics (IJOP)

First Name Author1a, Second Name Author2b,*, and Third Name Author3a

aDepartment of Physics, University of ?, City?, Country?

bQuantum Optics Group, Department of Physics, University of ?, City?, Country?

Corresponding author email: author2@Uni.ac.ir

Received: ??? ???, 20??, Revised: ??? ???, 20??, Accepted: ??? ???, 20??, Available Online: ??? ???, 20??

DOI:

Abstract— These instructions give you guidelines for preparing manuscripts for International Journal of Optics and Photonics (IJOP). Use this document as a template if you are using MS-Word 2016 or later versions, otherwise save the file as Word 97-2003 Document. Use this document as an instruction set. Copy the styles from this file or define all the paragraphs and section styles in your file and select appropriate style for different parts of your manuscript. Define all the abbreviations used in the abstract, independent of the main manuscript text. Do not cite any reference in the abstract. Do not leave any blank line(s) immediately above or below the paragraphs, except after Tables.

Keywords: Please write 4-10 keywords or phrases in alphabetical order, separated by commas.

Introduction

This document is a template for Microsoft Word versions 2016. If you are preparing a manuscript for International Journal of Optics and Photonics (IJOP), download this electronic file named:
IJOP_Paper_Template.dotx, from the journal site http://www.ijop.ir. At the moment, there is not possibility for accepting papers in word processors other than MS-Word.

You can use this file as a template and type your manuscript in it. You can copy the texts from another document and paste to the corresponding place of this file. All the sections, titles, captions, etc have special format styles, summarized in Table 1. If you type in this file, all the styles will be selected automatically.

Table 1 Styles of different parts of the manuscript

Manuscript Text	Style
Abstract	Abstract
References, Appendix, and Acknowledgment, Title	Reference Title
Authors names and affiliations	Authors
Body text	Body
Equation	Equation
Figure Captions	Figure Short Caption
Figure Long Caption
Figures	1st row	Figure 1
2nd row	Figure 2
Header	Header
Keywords	Keywords
Main Sections Title	I. Heading 1
Manuscript Title	Title
References Text	[1] References
Reference Title	Reference Title
Subsections Title	A. Heading 2
Table Caption	Table Short Caption
Table Long Caption
Table Text	Table Text Center
Table Text Left

You can copy all the styles from the template to your own manuscript as below:
Home Open Styles pane Manage Styles (Square button at the bottom) Import/Export The file with special styles should be opened in left and the file that you want to copy the styles to it should be opened in right Select all styles of the left column (click on first style Ctrl Shift + click on final style) Copy Save All. Then you will have all the pre-defined IJOP styles in your document.

If you check the style of each part of this file, you can click on that part of your own manuscript and select the same style from the Style Menu. The style will adjust your fonts and line spacing. Do not change the font sizes or paragraph arrangement of styles.

To insert images in the MS-Word file, position the cursor at the insertion point and either use:
Insert Pictures browse and click on the image file, or copy the image to the Windows clipboard and then paste to your file. The format style of the figure must be Figure 1 for the first row figures and Figure 2 for the others including figures letters (a), (b), etc. To insert two figures in a row, use a table without border for them.

Check the format of your manuscript to be exactly the same as this template file. Check the spelling of the file and remove any red or even blue underlines that indicate spelling errors. Also, read carefully the file to remove any mistake caused by common spelling words, such as to, two, and too. When your manuscript is completed, save it as an MS-Word file with extension ".docx." Check spelling of the manuscript texts carefully. You can print your MS-Word file to Adobe pdf to create and save the pdf file required for the submission.

Procedure for Paper Submission

Submission

Please submit your manuscript electronically in the Journal site http://www.ijop.ir. You have to register first and then submit it step by step by giving all information required. Incomplete submission or lack of any required information may postpone the review and publication of your paper.

Final Stage

If your paper has been accepted, submit your final revised version according to this two-column format, including figures and tables, to http://www.ijop.ir. For large files, try to reduce the manuscript size.

When you cannot upload your manuscript file, due to its higher volume than the site limit, you can reduce the size by:

Deleting the crop area,

Compressing the pictures.

Select the picture or pictures that you want to compress,

Picture Tools Format Adjust Compress Pictures.

First, only delete the cropped areas of pictures,

After saving the file, if still the size is high, reduce the resolution of some pictures that do not need high resolution.

Designate one author as the “corresponding author.” He (She) will be the author for journal communications. Proof files will be sent to the corresponding author. The "annotated proof file" or the "IJOP corrections file" should be submitted to http://www.ijop.ir.

Figures, Photographs, and Tables

You have to possess exact control over the appearance of your manuscript figures derived from software or scanned by a scanner in the format of jpg, png, or tiff. High-contrast color figures should be prepared with 200-300 dpi resolution and saved. The width of the figures must be 2mm less than the template column width which is 8 mm with reasonable aspect ratio, say 1.6.

As shown in Table 1, the tables must be prepared in MS-Word. Only if necessary, use horizontal and vertical lines.

Place "figure captions" below the figures and "table caption" above the tables. If your figure has two parts of “(a)” and “(b)”, which should be placed in one row, insert them in two cell of a table with invisible border. Total width of table must be 2mm less than the manuscript column width which is 8 mm.

The figures' layout should be "In line with text". To do this, follow the steps:
Right click on the figure Format picture Layout (click on "In line with text"). With the same method you can change the size of your figures in Size. The method of inserting large figures, equations, and tables in your document, is explained in Section III.

Please refer to all the figures and tables in the file. Please verify that the figures and tables you refer in the text actually exist. Please do not include captions as part of the figures. Do not put borders around your figures. Use the abbreviation “Fig.” except at the beginning of a sentence. Do not abbreviate “Table.”

Figure axis labels are often a source of confusion. Use words rather than symbols. Put units in parentheses after one space. Multipliers can be especially confusing. Write “Magnetization (kA/m)” instead of “M (103 A/m)”, “Magnetization (103 A/m)”, or “Magnetization (A/m)1000.” Figure labels and all writings must be legible and with proper font size to be easily recognized.

References

Add automatic or manual citations. The citation numbers must be consecutively in brackets [1]. The sentence punctuation follows the brackets “[2].” Multiple references such as [2], [3] and [1]–[3] are each numbered with separate brackets. When citing a section in a book, please give the relevant page numbers [2]. In sentences, refer simply to the reference number, as in [3]. Do not use “Ref. [3]” or “reference [3]” except at the beginning of a sentence: “Reference [3] shows …” Type the reference list at the end of the paper using the “Reference” style. All references must be cited in the manuscript.

Please note that the references at the end of this document are in the preferred referencing styles. Give all authors’ names; do not use “et al.” for any number of authors. Remove space between the initials of the authors with name and middle name. Papers that have not been published should be cited as “unpublished” [4]. Papers that have been submitted for publication should be cited as “submitted for publication” [5]. Papers that have been accepted for publication, but not yet specified for an issue should be cited as “to be published” [6]. Please give affiliations and addresses for the references related to private communications [7].

Capitalize only the first word in a reference paper title, except for proper nouns. For papers published in translation journals, please give the English citation first, followed by the original foreign-language citation [8].

(a)

(b)

Fig. 1 (a) Array of graphene nanodisks as a metasuface between two media of and and (b) Peak amplitude of real part of equivalent conductivity of (a) vs. wave incidence angle for three different nanodisk radii, rg.
“Fig.” is abbreviated. Also, figures are called in the text by abbreviation, except at the beginning of the sentence. All the blank areas of the figure must be cropped. You can right click on figure and choose crop sign, . The equation font size in figure caption must be 10. Insert figures between two paragraphs.

In this template, extra references adapted from IEEE for giving guidelines are added to the “References List” [9]-[26]. Contrary to this citation, cite the references in groups of less than 5.

If you cited references manually, you should use the title and text due to their styles. It is possible to copy one reference from this file and paste in the References section of your manuscript and overwrite it. Then add other references with the same style.

Copyright Form

An IJOP copyright form should accompany your final submission. You can get a pdf, html, or MS-Word version at:
http://www.ijop.ir/Copyright_Form. Authors are responsible for obtaining any security clearance.

Page Setup

The Page Setup (from Bottom) of this template is as follows:
Preview Apply to: Whole document.
Pages Multiple pages: Mirror margins.
Orientation: Portrait.
Top and Bottom margins: 24mm.
Inside and Outside margins: 16mm.
Gutter: 8mm.
Paper size: A4, (not Letter).
Headers and Footers:
Different odd and even pages
Different first page (Do not tick).
From edge, Header: 10mm and Footer: 12mm.

To adjust the template Double column format: Format Columns click on Two columns click on Equal column width, then Column width and Spacing must be 80mm and 10 mm, respectively.

In the case of large figures, equations, and tables, you need to change the section format to one column:
Layout Breaks Section breaks (Continuous). Then change the format from standard Toolbar to Single column and insert the large figure, equation, or table. Again, insert a new Section break (Continuous), and change the format to Double column one, the same as before.

Mathematics

Use the preferably MathType or Microsoft Equation Editor for equations in your manuscript:
Insert Object Create New MathType Equation:

,	(1)

,	(2)

where , , , and are the electric and magnetic fields and flux densities, respectively. , ×, and denote “curl,” “cross product,” and partial derivative with respect to time, respectively. The paragraph following an equation to describe the equation parameters is not a new paragraph. It is a part of equation paragraph; hence it is not started with capital letter.

Punctuate equations when they are part of a sentence. All parameters of the equation must be defined one by one, immediately following it or some times before the equation. Be sure that the parameters out of equations have the same format (Italic, Bold, etc.) as in the equation. All vectors must appear regular and bold. To do so, it is better to select the vector and in style click on Vector-Matrix or type Ctrl-Shift-B.

Use parentheses to avoid ambiguities in denominators. Always use parentheses and brackets from the equation editor which the size of the them vary with the parameters inside them.

Refer to equations as Eq. (1), not “(1)” or “Eq. 1,” except at the beginning of a sentence: “Equation (1) or 1.”

For numbering the equations, after creating the equation, close the editor and insert a tab after it. If the horizontal and vertical rulers do not exist, activate them in view. By several click, find the sign ⅃ on the top of the left vertical ruler. Click on the horizontal ruler until the sign ⅃ appears. Drag it to the far right of the column. Type two parentheses, (). The equations' numbers can be added automatically:
Insert curser between two parentheses Insert Reference Caption Equation ( Exclude label from equation). The equation style is "Equation" and its format must be the same as figures "In line with text".

Units

Use international system (SI) or meter-kilogram-second (MKS) units. In some cases, such as atomic scale thicknesses, Ǻ (angstrom), concentrations, cm–3 or recombination rates, cm–3s–1 the centimeter-gram-second (CGS) system of units can be used. However, avoid combining SI and CGS units, such as current in amperes and magnetic field in Oersteds. This often leads to confusion, because equations do not balance dimensionally. If you must use mixed units, clearly state the units for each quantity in an equation.

Helpful Hints

Abbreviations and Acronyms

Define abbreviations and acronyms the first time they appear in the text, even after they have already been defined in the abstract. Also, the abbreviations must be defined in conclusion independent of the manuscript body text. Abbreviations such as IJOP, IEEE, ISI, AC, and DC do not need to be defined. Abbreviations that incorporate periods do not need to have spaces, such as “C.N.R.S,” but with spaces “C. N. R. S,” is also correct. Do not use abbreviations in the title unless they are unavoidable (for example, “IJOP” in the title of this Template).

Other Recommendations

Use one space after periods and colons. Hyphenate complex modifiers: “zero-field-cooled magnetization.” Avoid dangling participles, such as, “Using Eq. (1), the potential was calculated.” [It is not clear who or what used Eq. (1).] Write instead, “The potential was calculated by using Eq. (1),” or “Using Eq. (1), we calculated the potential.”

Use a zero before decimal points: “0.25,” not “.25.” Use “cm3,” not “cc.” Indicate sample dimensions as “0.1μm0.2μm,” not “0.10.2 μm2.” The abbreviation for “seconds” is “S,” not “sec.” Do not mix complete spellings and abbreviations of units: use “A/m2” or “Amperes per square meter,” not “Amperes/m2.” When expressing a range of values, write “7 to 9” or “7-9,” not “7~9.” To keep together two words with space or dash between them, use Ctrl Shift Space or Ctrl Shift – between them.

A parenthetical statement at the end of a sentence is punctuated outside of the closing parenthesis (like this). (A parenthetical sentence in other places is punctuated within the parentheses,) The periods and commas are within quotation marks, like “this period.” or “this comma,” Other punctuations are outside, like “outside”! Avoid contractions for verbs; for example, write “do not” instead of “don’t.” The serial comma is preferred: “A, B, and C” instead of “A, B and C.”

Some Common Mistakes

The words “data” and "phenomena", are plurals, the singulars are respectively datum and phenomenon. The subscript for the permeability of vacuum µ0 is zero, not a lowercase letter “o.” Use the word “micrometer” or symbol “μm” instead of “micron.” A graph within a graph is an “inset,” not an “insert.” The word “alternatively” is preferred to the word “alternately” (unless you really mean something that alternates). Use the word “whereas” instead of “while” (unless you are referring to simultaneous events). Do not use the word “essentially” to mean “approximately” or “effectively.” Do not use the word “issue” as a euphemism for “problem.” When compositions are not specified, separate chemical symbols by en-dashes; for example, “NiMn” indicates the intermetallic compound Ni0.5Mn0.5 whereas “Ni–Mn” indicates an alloy of some composition NixMn1-x.

Be aware of different meanings of the homophones “affect” (a verb) and “effect” (a noun), “complement” and “compliment,” “discreet” and “discrete,” “principal” (e.g., “principal investigator”) and “principle” (e.g., “principle of measurement”). Do not confuse “imply” and “infer.”

Prefixes such as “non,” “sub,” “micro,” “multi,” and “ultra” are not independent words; they should be joined to the words they modify, usually without a hyphen. There is no period after the “et” in the Latin abbreviation “et al.” (It is also italicized). The abbreviation “i.e.,” means “that is,” and the abbreviation “e.g.,” means “for example” (these abbreviations are not italicized).

An excellent style manual and source of information for science writers are given in [9].

Editorial Policy

Do not submit a reworked version of a paper you have submitted or published elsewhere. Do not publish “preliminary” data or results. The submitting author is responsible for obtaining agreement of all co-authors and any consent required from sponsors before submitting a paper. IJOP strongly discourage courtesy authorship. It is the obligation of the authors to cite relevant prior work.

The paper will be peer reviewed by at least 2-3 expertise reviewers. The final decision will be made by the Journal Editorial Board.

Publication Principles

IJOP publishes scholarly articles of archival value as well as tutorial expositions and critical reviews of classical subjects and topics of current interest.

Authors should consider the following points:

Technical papers submitted for publication must advance the state of the knowledge and must cite relevant prior work. The authors are responsible for any plagiarism in their article. The IJOP Editorial Board strongly advises the authors to avoid any type of probable plagiarism in their article.

The length of a submitted paper should be commensurate with the importance, or appropriate to the complexity, of the work. For example, an obvious extension of previously published work might not be appropriate for publication or might be adequately treated in just a few pages.

Authors must convince both peer reviewers and the Journal Editorial Board of the scientific and technical merit of the paper; the standards of proof are higher when extraordinary or unexpected results are reported.

Because replication is required for scientific progress, papers submitted for publication must provide sufficient information to allow readers to perform similar experiments or calculations and use the reported results. Although not everything need be disclosed, a paper must contain new, useable, and fully described information. For example, a specimen's chemical composition need not be reported if the main purpose of a paper is to introduce a new measurement technique. Authors expect to be challenged by reviewers if the results are not supported by adequate data and critical details.

Papers that describe ongoing work or announce the latest technical achievement, which are suitable for presentation at a professional conference, may not be appropriate for publication in IJOP.

Conclusion

A conclusion section is required. Although a conclusion may review the main points of the paper, do not replicate the abstract as the conclusion. A conclusion might elaborate on the importance of the work or suggest applications and extensions.

Appendix

Appendices, if needed, appear after conclusion and before the acknowledgment.

Acknowledgment

The preferred spelling of the word “acknowledgment” in American English is without an “e” after “g.” Use the singular heading even if you have many acknowledgments. Avoid expressions such as “One of us would like to thank ... .” Instead, write “First author would like to thank ... .”

References

G.O. Young, “Synthetic structure of industrial plastics (Book style with paper title and editor),” in Plastics, 2nd ed. Vol. 3, J. Peters, Ed. New York: McGraw-Hill, pp. 15–64, 1964.

W.-K. Chen, Linear Networks and Systems (Book style).	Belmont, CA: Wadsworth, pp. 123–135, 1993.

H. Poor, An Introduction to Signal Detection and Estimation, New York: Springer-Verlag, Ch. 4, 1985.

B. Smith, “An approach to graphs of linear forms (Unpublished work style),” unpublished.

E.H. Miller, “A note on reflector arrays (Accepted for publication),” IEEE Trans. Antennas Propagat., to be published.

J. Wang, “Fundamentals of erbium-doped fiber amplifiers arrays (Submitted for publication),” IEEE J. Quantum Electron., submitted for publication.

C.J. Kaufman, Rocky Mountain Research Lab., Boulder, CO, private communication, May 1995.

Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy studies on magneto-optical media and plastic substrate interfaces (Translation Journals style),” IEEE Transl. J. Magn. Jpn., Vol. 2, pp. 740–741, Aug. 1987, [Dig. 9th Annu. Conf. Magnetics Japan, p. 301], 1982.

M. Young, The Techincal Writers Handbook, Mill Valley, CA: University Science, 1989.

J.U. Duncombe, “Infrared navigation—Part I: An assessment of feasibility (Periodical style),” IEEE Trans. Electron Devices, Vol. ED-11, pp. 34–39, Jan. 1959.

S. Chen, B. Mulgrew, and P.M. Grant, “A clustering technique for digital communications channel equalization using radial basis function networks,” IEEE Trans. Neural Networks, Vol. 4, pp. 570–578, 1993.

R.W. Lucky, “Automatic equalization for digital communication,” Bell Syst. Tech. J., Vol. 44, pp. 547–588, 1965.

S.P. Bingulac, “On the compatibility of adaptive controllers (Published Conference Proceedings style),” in Proc. 4th Annu. Allerton Conf. Circuits and Systems Theory, New York, pp. 8–16, 1994.

G.R. Faulhaber, “Design of service systems with priority reservation,” IEEE Int. Conf. Commun. pp. 3–8, 1995.

W.D. Doyle, “Magnetization reversal in films with biaxial anisotropy,” Proc. INTERMAG Conf., pp. 2.2-1–2.2-6, 1987.

G.W. Juette and L.E. Zeffanella, “Radio noise currents n short sections on bundle conductors (Presented Conference Paper style),” presented at the IEEE Summer power Meet., Dallas, TX, June 22–27, Paper 90 SM 690-0 PWRS, 1990.

J.G. Kreifeldt, “An analysis of surface-detected EMG as an amplitude-modulated noise,” Int. Conf. Medicine and Biological Engineering, Chicago, II, 1989.

J. Williams, “Narrow-band analyzer (Thesis or Dissertation style),” Ph.D. dissertation, Dept. Elect. Eng., Harvard Univ., Cambridge, MA, 1993.

N. Kawasaki, “Parametric study of thermal and chemical nonequilibrium nozzle flow,” M.S. thesis, Dept. Electron. Eng., Osaka Univ., Osaka, Japan, 1993.

J.P. Wilkinson, “Nonlinear resonant circuit devices (Patent style),” U.S. Patent 3 624 12, July 16, 1990.

IEEE Criteria for Class IE Electric Systems (Standards style), IEEE Standard 308, 1969.

Letter Symbols for Quantities, ANSI Standard Y10.5-1968.

R.E. Haskell and C.T. Case, “Transient signal propagation in lossless isotropic plasmas (Report style),” USAF Cambridge Res. Lab., Cambridge, MA Rep. ARCRL-66-234 (II), Vol. 2, 1994.

E.E. Reber, R.L. Michell, and C.J. Carter, “Oxygen absorption in the Earth’s atmosphere,” Aerospace Corp., Los Angeles, CA, Tech. Rep. TR-0200 (420-46)-3, Nov. 1988.

(Handbook style) Transmission Systems for Communications, 3rd ed., Western Electric Co., Winston-Salem, NC, pp. 44–60, 1985.

Motorola Semiconductor Data Manual, Motorola Semiconductor Products Inc., Phoenix, AZ, 1989.

Author1 Biography

All authors need to include their biographies at the end of manuscript. The first paragraph may contain a place and date of birth, respectively. Next, the author’s educational background is listed. The degrees should be listed with type of degree, field of study, institution, city, state or country, and the year that the degree was earned. The author’s major field of study should be lower-cased.

The second paragraph starts with the author pronoun (he or she) and not the author’s last name. The work experience, including summer and fellowship jobs should be described. The author’s current job must have a location; previous positions may be listed without ones. Information concerning number of publications may be included. Current and previous research interests end the paragraph.

The third paragraph begins with the author’s title and last name (e.g., Dr. Smith, Prof. Jones, Ms. Hunter). List any memberships in professional societies. Finally, list any awards. An appropriate photograph must be placed at the top left of the biography. Personal hobbies should be deleted from the biography.

Author2 Biography

Author3 Biography

For alignment of the last page columns, insert a section break (Continuous) at the end of manuscript.